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Scripin Event Policies

Privacy Policy

(Last revised 15th April 2016)

This Privacy Policy (together with our Terms of Use applies to your use of:

  • Scripin Events mobile application software (App) once you have downloaded a copy on to your smartphone (Device);
  • the service and features (Service) accessible through the App in relation to and during an event which you are attending and for which we have been contracted to supply the Service (Event).

This Privacy Policy sets out how any personal data about you that is collected through, or for the purposes of, the App and/or the Service, is processed. Please read the following carefully to understand the practices regarding your personal data and how it will be treated.

The App and the Service may only be used at an Event.  The purposes of the Service include the sharing of photos and videos of the Event and its attendees between its attendees and (where permitted) on social media, the commenting on and interaction with such media, the sharing of that media and other content at the Event on screens at the Event (which may include display with sponsored material), the running of competitions at the Event (where applicable), and the collation of that media and its delivery to the Event Data Controller (defined below) after the Event.

Data Controller

For the purposes of the Data Protection Act 1998:

  • in respect of the processing of any personal data contained in Personal Information or Content (as described below) in relation to a specific Event (including for the provision of the Service in relation to the Event), the data controller will be one or more third parties involved in the organisation, promotion or operation of that Event, as should have been notified to you (Event Data Controller);
  • we, Ruud Enterprise Ltd (we, our or us) of 145-157 St John Street, London EC1V 4PW, United Kingdom, are the data controller in respect of:
    •           the processing of any personal data contained in Personal Information (as described below) for any other purposes described in this policy; and
    •           the processing of any personal data contained in any Additional Information, App Activity, Device Information, Log Information or Unique Application Numbers (as described below) for any purposes described in this policy.

We are committed to protecting and respecting your privacy.

Information we may collect

The following data may be collected and processed about you and others:

Personal Information
  • Information that the Event Data Controller has collected about you, including your name and e-mail address, which it supplies to us to invite you to download the App for a particular Event.
  • Information that you provide at the time of registering to use the Service or when updating your personal profile, including your name, e-mail address, password and profile photograph. You can update this information in your personal profile at any time.
Content

 
  • Content that you contribute to the Service. This may include photos and videos of an Event, likes of or comments on your media or other attendees’ media, and any information contained in such content, including the identities of other attendees at the Event and information about them. You confirm that you have the consent of any such attendee to share media featuring them or information about them.

The content you contribute is designed to be shared with other people at the Event, whether through the Service and/or on screens at the Event.  You should ensure that you do not contribute any content that you do not (or any person about whom the data is about does not) want to be seen or shared by other people at the Event.  Your content might be shared or copied by other attendees at the Event and by those they have shared it with.

  • Content that others may contribute about you to the Service, again including photos, videos, likes or comments relating to that event, and information contained in that content, such as your identity.
Additional Information
  • A record of any correspondence if you contact us.
  • Information you provide when entering into any competitions or promotions we notify you about or when completing any surveys we carry out for research purposes, if you choose to do so.
App Activity
  • A record of your visit to and your activity on the App or when you use the Service, such as:
  • your contribution or viewing of content in relation to an Event;
  • response times, download errors, length of visits to certain pages;
  • traffic data, weblogs, other communication data and the resources and pages that you access.
Device Information
  • Information about the Device, including, where available, the Device’s unique identifiers, operating system and mobile network information as well as the Device’s telephone number, for system administration. We may associate Device information with Submitted Information and will treat the combined information as personal data in accordance with this Privacy Policy for as long as it is combined.
Log Information
  • Information in server logs in relation to when you use the Service or view content on it.
Unique Application Numbers
  • When you install or uninstall the App containing a unique application number or when the App searches for automatic updates, that number and information about your installation, for example, the type of operating system, may be sent to us.

Children

In accordance with our Terms of Use, children under the age of 13 are not permitted to use the Service and should not do so, nor should they provide any personal information about themselves.  If it is discovered that a child has done so, the information shall be deleted.  Users are encouraged to report use of the Service by any child under the age of 13 by contacting us at eventsreport@scripin.com.

You may not contribute content featuring, or information about, a child under the age of 13, without the consent of their parent or guardian.

Sensitive personal data

Sensitive personal data (as defined in the Data Protection Act 1998) means information, where it can be linked to a person’s identity, on racial or ethnic origin, religious beliefs, political opinions, trade union membership, physical or mental health or condition, sexual life, or commission (or alleged commission) of an offence or criminal proceedings.

To the extent that you upload any content that contains any sensitive personal data, you explicitly consent to the processing of that data in accordance with this Privacy Policy. We will not use or disclose such data to anyone except by displaying it as part of the Service, but note that others with whom you share your content may do so.

Where we store your personal data

All information we hold (whether on own behalf or on behalf of the Event Data Controller) is stored on secure servers behind a firewall. It may be transferred to, and stored at, a destination outside the European Economic Area (EEA). By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Service; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We may collect and store personal data on your Device using application data caches.

Uses made of the information

Information about you may be used in the following ways:

  • To allow you to participate in and use the Service and, where relevant, to send notifications to your Device if you have opted to receive them;
  • To notify you about competitions or promotions that may be of interest to you or ask you to complete surveys in relation to the App and the Service;
  • To ensure that content from the Service is presented in the most effective manner for your Device;
  • To provide you with information that you request from us or that we feel may interest you, where you have consented to be contacted for such purposes;
  • To maintain, update, protect and improve the App or the Service;
  • To notify you about changes or updates to the App or the Service or any of our terms or policies.

We may contact you by electronic means (e-mail or SMS) with information about goods and services similar to the Service.  We may also contact you by electronic means where you have consented to this.

If you do not want us to use your data any of these ways, please amend your privacy settings or contact us at eventsupport@scripin.com.

Disclosure of your information

Your information may be disclosed to third parties in the following circumstances:

  • Any content you contribute in relation to an Event will be available to other attendees at the Event through the Service and/or may be displayed on screens at the Event.  The Service also allows you and other attendees to share your and their content on social media websites and applications;
  • Your name, e-mail address and all content contributed by and all other attendees’ content will be available after the Event for export by the Event Data Controller, which is responsible for compliance with data protection law in respect of the processing of any personal data in it. We may also provide the Event Data Controller with analytics relating to the use of the Service at the Event but this contains no personal data;
  • To business partners, suppliers and sub-contractors for the performance of any contract to supply the Service for the Event or for the improvement or promotion of the Service;
  • Analytics and search engine providers that assist us in the improvement and optimisation of the App and the Service;
  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
  • If we or substantially all of our assets are acquired by a third party, in which case personal data held by it about our customers will be one of the transferred assets;
  • If we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation or request;
  • In order to enforce or apply our Terms of Use or other agreements or to investigate potential breaches;
  • In order to protect our rights, property or safety or that of our customers or others.

We may disclose your information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the Companies Act 2006.

Deleting your content and information

You may delete any content you have contributed relating to an Event using the App at any time during the specified period that the Service is ‘live’ for the Event and you have access to it.  This will mean that the Event Data Controller and any attendees will no longer be able to see or use the relevant content through the Service (although it may have already been shared or copied by any attendee).  It may still exist on a back-up copy for the Service but this will not be available to others.  After your access to the Event has ended, you will not be able to access or delete your content.

Once the Event has ended, your personal information and content (excluding any content you have deleted) will available with that of other attendees for export by the Event Data Controller for a period of 3-12 months, depending on the terms of our contract with them. A back-up copy of all personal information and content in relation to an Event shall be held by us for 12 months (or such shorter period required by the Event Data Controller) and then deleted.

You may delete the App, which deletes your account, at any time if you wish.  Your personal information will still be available with any content you have contributed, to the Event Data Controller during and after the Event. We may retain your personal information for the prevention or investigation of any crime or for the marketing purposes you have consented to in this policy.  The information may also still exist on a back-up copy for the Service, but this will not be available to others.

Some information cannot be deleted, for example, if your content or information has been re-shared with others (for example, on social media) or was copied or stored by others.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at eventsupport@scripin.com.

The Service may, from time to time, contain links to other websites or applications (for example, social media). If you follow a link to any of these, please note that these websites or applications and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these them. Please check these policies before you submit any personal data to these websites or applications.

Changes to Privacy Policy

Any changes we may make to this Privacy Policy in the future will be notified when you next start the App or via e-mail. The new terms may be displayed on-screen and you may be required to read and accept them to continue your use of the App or the Service. Your continued use of the App or the Service following any changes constitutes your acceptance of them.

Contact

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to eventsupport@scripin.com.